ACCOUNTANT IN MARBELLA INFORMING ON THE CONTENT OF SPANISH INVOICES

It is a fact that many of the Spanish invoices our clients receive do not comply with present regulation and it is crucial to obtain a complete and correct invoice if you require the same to be considered a deductable expense for Spanish company tax purposes.

General Content of an Invoice in Spain:

All invoices and its copies should include the following details and information regardless any further information required by another obligation or special scheme the person or company may have due to their line of business.

1. The word “Invoice” has to be stated on the document received or issued, we should not confuse a packing slip, delivery note or any other document with an Official Invoice.
2. All Spanish invoices should have a number.  The number to be stated on an invoice should follow a correlative pattern and/or series.
3. Date of issue.
4. Operation date, only if different from its issue date,
5. Tax Identification number and complete Name and Surname or Company name in full of the issuer.  Likewise the Tax Identification number of the recipient of the goods or services should be provided on the following cases:
   1. When carrying out an exempt intra-Community operation.
   2. When the recipient of the operation is a Taxpayer.
   3. That they be operations considered as carried out in the territory of application of the Tax, and the employer or worker obliged to issue the invoice has to be considered as established in this territory.
6. Description of the goods or services provided.
7. The data necessary for the determination of the taxable base of the Tax and its amount, including the unit price without the tax of the operation, as well as any discounts included on the price.
8. The Tax Rate or Rates applied to the operations.
9. The Tax amount which should be stated separately.
10. A mention of the arrangement directive or Tax Law should be stated on the invoice when subject to Tax exemptions.
11. Address of both the person obliged to issue the invoice and the recipient of the goods or services.

Do not hesitate to contact any of the registered accountants and tax advisors of the Multilingual Spanish law firm, Arcos & Lamers Asociados. Additional information on this subject might by found at the following micro web “Accountantsinspain.com”.

Sara Duarte Davidson, accountant in Marbella.

Marbella, November 2013